Academic Progress

Withdrawals/Incompletes

At the end of the Fall, Spring and Summer term, each student’s record will be reviewed to determine if academic requirements have been met. Units are not considered completed if any of the following grades or notations were received:

Repeat Courses

You can repeat classes and still get financial aid — as long as the class is repeatable based on Yuba Community College District’s policy in the College Catalog.

Keep in mind:

• • Repeated classes (including Work Experience) count toward your total time to finish your program.
  • They also count when we check your completion rate for financial aid eligibility.

Note:  It is the student’s responsibility to notify the Financial Aid Office of any grade changes.

Financial Aid Status

You’ll get an email at your college-assigned email address explaining the change to your financial aid status and what steps you need to take to fix it. Be sure to check your student email regularly!

WARNING—You’ll be placed on Warning Status if you’re not meeting SAP requirements or getting close to the maximum unit limit. You can still receive financial aid while you’re in SAP Warning Status.

TERMINATION—If you don’t meet SAP requirements by the end of your Warning semester, your financial aid will be terminated. You are not eligible for financial aid while in SAP Terminated Status, except for the CA College Promise Grant (CCPG) (if you qualify).
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• If it’s clear during the SAP review that you can’t finish your program within the allowed time or unit limit, you’ll no longer be eligible for financial aid. See below for more info on the maximum timeframe.

APPEAL—If you had serious personal or medical issues (called “extenuating circumstances”) that affected your academic progress, you can submit an appeal with documents to explain your situation. Click for how to submit an appeal.

PROBATION—If your appeal is approved, you’ll be placed on Probation. Appeals may be approved for one or more semesters. Students approved for multiple semesters must meet SAP each semester of Probation and follow the education plan submitted with the original appeal. Financial aid will continue as long as these conditions are met.

Reinstating Financial Aid

Students terminated for not meeting the SAP standards for GPA (qualitative) or pace of progression (quantitative) , may reinstate financial aid and be assigned a Satisfactory SAP status by taking a minimum of 6 units and meeting all three of the SAP standards at the next evaluation period (end of semester).

Maximum Timeframe

In general, maximum unit limit for an AA, AS or a Transfer Certification is 90 units (60 X 150%); 45 units for a Certificate of Achievement (30 X 150%).  Programs requiring more than 60 units (ex. Nursing) will be a unit limit exception that will be reviewed in case of an appeal.

Remedial and ESL units are included in the calculation of maximum timeframe.

Because of the 45 or 90 unit limit and the 150% Rule, it is important that a student decide on an educational goal early, and enroll only in courses required to complete that goal.

Students will be placed in Warning status when their total unit count reaches 30 units for a Certificate of Achievement or 60 units for an AA, AS or a Transfer Certification.

Woodland Community College offers counseling services provided by academic and career counselors and career planning courses to assist students in deciding on the educational goal that is best for them.

The Financial Aid Office encourages students to take advantage of Counseling services and develop an Educational Plan.

150% Rule

Students are expected to complete their educational objectives within 150% of the published length of his or her chosen educational program.

The Financial Aid Office will issue financial aid to eligible students for the units in which he or she is enrolled until reaching the 45 or 90-unit limit and/or the 150% length of enrollment (prorated to full time or part-time). Once a student reaches that limit, he or she will no longer be eligible for financial aid,  except the student may be eligible for the California College Promise Grant (CCPG) – formerly known as the Board of Governors Fee Waiver (BOG).

It is the student’s responsibility to know how many units he or she has completed.

Exceptions to the maximum timeframe will be considered through appeal by the Director of Financial Aid or his/her designee.

Financial Aid Termination for Students Who
Exceed Maximum Timeframe

Any student who attempts more units than allowed by maximum timeframe without achieving his or her educational goal will be placed on Financial Aid Termination Status and will not be eligible for financial aid (including the Federal Direct Loan Program), except the student may be eligible for the California College Promise Grant (CCPG) – formerly known as the Board of Governors Fee Waiver (BOG).

An email advising the student of the status change and what may be done to appeal will be sent to the student’s college-assigned email address, on file with Woodland Community College Admissions and Records (Registration) Office.

Remedial Units

Remedial units include any coursework numbered 100 and above.

Federal regulations stipulate that students may receive federal aid for up to one academic year’s worth of remedial coursework (30 semester units).

Students will be placed in Warning status when their total remedial unit count reaches 20 units.

Students who exceed 30 units will no longer be eligible to receive financial aid for remedial coursework, however; they will be eligible to receive financial aid for non-remedial coursework that is numbered 1 through 99.

Important Information about Grades

Although units receiving a grade of ‘D” will be considered completed units for purposes of pace calculation, units required for degree and/or major completion must be completed with a “C” or better to meet Graduation Requirements.