Academic Progress

Quantitative

Complete the units you
enroll in each semester

A student is required to complete at least 67% of the cumulative units attempted to ensure an acceptable pace of progression toward completion of their selected educational goal within a maximum timeframe. Pace is defined as Completed units divided by Attempted units.  See examples below.

Qualitative

Maintain 2.0 GPA

A student is required to maintain a cumulative Grade Point Average (GPA) of at least 2.0. The GPA standard is used at all times in the determination of eligibility for financial aid, even when a student does not receive financial aid.

Pace

67% Pace – Unit Completion Examples

Withdrawals/Incompletes

At the end of the Fall, Spring and Summer term, each student’s record will be reviewed to determine if academic requirements have been met. Units are not considered completed if any of the following grades or notations were received:

Repeat Courses

Students may repeat courses for financial aid purposes, provided the courses are allowed under the Yuba Community College District repeat policy as specified in the College Catalog.  All repeated courses will be included to assess time frame and the completion rate assessment, including Work Experience classes.

Note:  It is the student’s responsibility to notify the Financial Aid Office of any grade changes.

Warning Status

Failure to meet Quantitative or Qualitative standards during the prior semester will place the student on Financial Aid Warning Status.

An email advising the student of the status change and explaining what to do to correct this situation will be sent to the student’s college-assigned email address, on file with Woodland Community College Admissions and Records (Registration) Office.

Financial Aid Status

WARNING—Students who do not make SAP or are approaching the maximum unit limit will be placed on Warning Status.

TERMINATION– If student does not correct SAP status in subsequent semester, student will be placed on Termination status.

APPEAL – Students can appeal if they did not make SAP due to “extenuating circumstances” and can provide supporting documentation.

PROBATION – Appeal approved stating conditions that will be reviewed for compliance at end of semester.

Terminated Status

Students who do not correct the situation which caused them to be placed on Financial Aid Warning and do not make SAP in a subsequent semester will be placed on Financial Aid Termination Status and will not be eligible for any financial aid (including the Federal Direct Loan Program)

Exception: Student may be eligible for the California College Promise Grant (CCPG) – formerly known as the Board of Governors Fee Waiver (BOG).

An email advising the student of the status change and what may be done to appeal will be sent to the student’s college-assigned email address, on file with Woodland Community College Admissions and Records (Registration) Office.  See below for Appeals information.

Ineligible for Aid

If SAP review makes it clear that a student cannot mathematically finish their educational goal/program within the maximum timeframe, the student will become ineligible for aid.  See below for information on maximum timeframe.

Reinstating Financial Aid

Students terminated for not meeting the SAP standards for GPA (qualitative) or pace of progression (quantitative) , may reinstate financial aid and be assigned a Satisfactory SAP status by taking a minimum of 6 units and meeting all three of the SAP standards at the next evaluation period (end of semester).

Maximum Timeframe

In general, maximum unit limit for an AA, AS or a Transfer Certification is 90 units (60 X 150%); 45 units for a Certificate of Achievement (30 X 150%).  Programs requiring more than 60 units (ex. Nursing) will be a unit limit exception that will be reviewed in case of an appeal.

Remedial and ESL units are included in the calculation of maximum timeframe.

Because of the 45 or 90 unit limit and the 150% Rule, it is important that a student decide on an educational goal early, and enroll only in courses required to complete that goal.

Students will be placed in Warning status when their total unit count reaches 30 units for a Certificate of Achievement or 60 units for an AA, AS or a Transfer Certification.

Woodland Community College offers counseling services provided by academic and career counselors and career planning courses to assist students in deciding on the educational goal that is best for them.

The Financial Aid Office encourages students to take advantage of Counseling services and develop an Educational Plan.

150% Rule

Students are expected to complete their educational objectives within 150% of the published length of his or her chosen educational program.

The Financial Aid Office will issue financial aid to eligible students for the units in which he or she is enrolled until reaching the 45 or 90-unit limit and/or the 150% length of enrollment (prorated to full time or part-time). Once a student reaches that limit, he or she will no longer be eligible for financial aid,  except the student may be eligible for the California College Promise Grant (CCPG) – formerly known as the Board of Governors Fee Waiver (BOG).

It is the student’s responsibility to know how many units he or she has completed.

Exceptions to the maximum timeframe will be considered through appeal by the Director of Financial Aid or his/her designee.

Financial Aid Termination for Students Who
Exceed Maximum Timeframe

Any student who attempts more units than allowed by maximum timeframe without achieving his or her educational goal will be placed on Financial Aid Termination Status and will not be eligible for financial aid (including the Federal Direct Loan Program), except the student may be eligible for the California College Promise Grant (CCPG) – formerly known as the Board of Governors Fee Waiver (BOG).

An email advising the student of the status change and what may be done to appeal will be sent to the student’s college-assigned email address, on file with Woodland Community College Admissions and Records (Registration) Office.

Remedial Units

Remedial units include any coursework numbered 100 and above.

Federal regulations stipulate that students may receive federal aid for up to one academic year’s worth of remedial coursework (30 semester units).

Students will be placed in Warning status when their total remedial unit count reaches 20 units.

Students who exceed 30 units will no longer be eligible to receive financial aid for remedial coursework, however; they will be eligible to receive financial aid for non-remedial coursework that is numbered 1 through 99.

Important Information about Grades

Although units receiving a grade of ‘D” will be considered completed units for purposes of pace calculation, units required for degree and/or major completion must be completed with a “C” or better to meet Graduation Requirements.