YCCD COVID-19 Reporting Protocol

Woodland Community College COVID-19 Reporting Form

Steps 1 through 6 are for the faculty or staff member that receives the notification

Step 1: Thank the individual for coming forward and notifying you. If they are on campus at the time of notification, inform them that they must go home.

Step 2: Ask if they have sought medical care. If they have not, refer them to the document: Information If You May Be Experiencing COVID-19 Symptoms. A copy of that document can be found on the Coronavirus Update section of the district’s website at https://www.yccd.edu/central-services/coronavirus-covid-19/.

Step 3: Let them know that you will be contacting your supervisor to make them aware of the situation and let them know that either the Vice President of Student Services or another Administrator from the college will be contacting them by the end of the day for follow-up.

Assure them that you will keep their information in strictest confidence, but that you will need to share it with College leadership to ensure student safety.

Please note: Legal counsel has advised us that under no circumstances should faculty, administrators, or staff disclose the name of an individual who has self-diagnosed or has a confirmed case of COVID-19 to other students, faculty, staff or members of the public, and disclosure should be on a need to know basis with respect to sharing with college or district employees.

Step 4: Immediately contact the Vice President of Student Services (via this form) to notify them about the student or employee. Please provide the student’s or employee’s full name and ID.

Step 5: If the individual notified you in person (face to face) or has recently been attending a face-to-face class, inform the Vice President of Student Services and your supervisor, leave the campus and start self-quarantine according to public health guidelines or until the student that notified you has been cleared through testing.

If they notified you over the phone or by email, this step is not necessary.

Step 6: Document the activity that took place during Steps 1 through 6 and send it via email to the following administrators (via this form): Vice Chancellor Lolland at slolland@yccd.edu,Vice Chancellor Kaur at kkaur@yccd.edu, YCCD District Foundation Director Lowden at jlowden@yccd.edu, Chancellor Houston at dhouston@yccd.edu. Please copy the Vice President of Student Services and your College President on the email.

COVID-19 Supports

Mental Health Crisis Resources

Crisis Text Line Free Support at your Fingertips, 24/7: Crisis Text Line serves anyone, in any type of crisis, providing access to free 24/7 support and information via text.  Here is how it works:

  • Text “COURAGE” to 741741
  • A live, trained Crisis Counselor receives the text and responds quickly
  • The volunteer Crisis Counselor will help you move from a hot moment to a cool moment
  • Cost – completely free, but messaging rates apply if you ‘re not Verizon, Sprint, AT&T, or T-Mobile.

Ø  With new COVID-19 measures, it’s now easier than ever for eligible California community college students to sign up and receive FREE money every month from CalFresh to help buy groceries. The average eligible student receives $150 each month and it only takes a couple of minutes to apply. Call 1-877-847-3663 (FOOD) or click here to fill out an application.

Ø  If students have Medi-Cal and are in need of mental health services, they can call the number on their health plan membership card, or call their local county mental health line. For help finding what services are covered, call the Medi-Cal Managed Care and Mental Health Office of the Ombudsman at 888-452-8609 Monday through Friday from 8:00 a.m. – 5:00 p.m.

Ø  If you are concerned about a family in need of food or assistance, or you need resources yourself, call 211, contact your local non-profit Family Resource Center, or apply for public benefits, which may include health care, cash aid, and food and nutrition assistance, through your county’s Social Services or Health and Human Services department.

Ø  Resources, tools, and trainings regarding health, mental health, wellness, basic needs and more designed for California community college students, faculty and staff are available on the California Community Colleges Health & Wellness website. Specific COVID-19 resources are available on the home page.

Ø  Wellness Central is a free online health and wellness resource that is available 24/7 in your space at your pace.

Ø  Each Mind Matters offers resources, tools and activation kits for mental health.

Ø  The California Youth Crisis line runs 24 hours a day, seven days a week: 800-843-5200. The National Suicide Prevention Lifeline provides confidential assistance to anyone in crisis and their loved ones through a live chat and free 24-hour hotline at 800-273-8255. You can also text COURAGE to the Crisis Text Line at 741741.

Ø  Our LGBTQ students can also contact the Trevor Project by calling 1-866-488-7386 or text START to 678678 for 24/7 information. The Lesbian, Gay, Bisexual and Transgender National Hotline is available from 1:00 – 9:00 p.m. at 1-800-273-8255. Or call or text the Victims of Crime Resource Center at 1-800-842-8467 for help.