Welcome, Federal Work Study Supervisors!
This page is intended to be a resource for WCC FWS Supervisors. If you are a student looking for FWS job listings, please visit our job listing page on the Financial Aid Office site.Your feedback about how the FWS program is serving you and your students is valuable and necessary to make the program the best it can be! Please submit FWS program feedback to the WCC Financial Aid Office main email address at WCCFinancialAid@yccd.edu.
Likewise, if you are enjoying your experience with the FWS program, share that with us as well at the same email address. We also love to hear how well we are doing.
2021-2022 FWS Program Information
New Updates!
- NEW! As of February 11, 2022, Web Advisor will no longer be used for Time Entry and Approval for Students and Temporary Employees. The deadlines for Time Entry will remain the same, time worked must be entered daily, weekly and/or at the end of the month by the last working day. Please assist FWS students with navigating Time Entry in Self Service.
NOTE: Sick leave hours may not be able to added in Time Entry via Self Service until a future phase. In the meantime, please submit sick leave hours to HR using a Student Timesheet for sick leave hours only.
Student Timesheet - Don't forget to advertise your open positions with students! There are flyers below in the Ongoing News! section below available for your use.
Ongoing News!
- Please direct FWS program inquiries and follow up to Kimberly Reed, Director of Financial Aid, kreed@yccd.edu.
- 2021-2022 FWS Job Listing is posted on WCC FA website and also on the Career Center College Center Network site. Please review your job listing to ensure the supervisor contact information and job details are accurate based on your request and position needs.
- The presentation provided at the FWS Supervisor Session held in early August is available below for your reference. Reach out to the FA Office with questions regarding hiring student employees in the FWS program.
- Also check out FWS program participant responsibilities
- FWS program promotional flyers are available for your use:
- FWS - now hiring! (detailed version)
- FWS - now hiring! (general version)
- The YCCD board adopted a resolution requiring all District employees and volunteers to be fully vaccinated or agree to weekly testing effective December 1, 2021. All FWS student employees who will perform FWS jobs in-person on campus must follow vaccination and/or testing requirements for district employees effective December 1, 2021. See the "Return to campus" page for student instructions.
- Please check the end date on your FWS students' employment confirmations to ensure they are ready to continue on into the spring semester, if applicable. If your student worker wants to continue and their confirmation ends in December, refer to your email correspondence from the FA Office.
2021-2022 FWS Student Hiring Process
Click step for details
Interview interested students and select your potential student hire(s).
NOTE: If you'd like to confirm a student's eligibility for participation in the FWS program, send an email inquiry to kreed@yccd.edu including the student name, student ID, and terms of employment (i.e. fall, spring). This is not required, but may save time selecting an FWS-eligible student.
For new FWS student participants:
Meet with new student hire to complete FWS new hire paperwork below.
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- FWS Time Cards Via the Web for Employees*
- FWS Student Sign In Sheet**
- FWS Acknowledgement Of Obligation and Responsibility
- FWS Student Handbook*
- FWS Student Interest Form
- HR - Employment Confirmation Student
- HR - DE-4
- HR - W-4 2022
- HR - I-9 Employment Authorization
- HR - Student Employment Application
- HR- YCCD Marketplace Coverage Options
- HR - CalPERS Notice of Exclusion
- HR - Demographic Form
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For FWS student participants returning from 2020-2021:
Meet with new student hire to complete FWS new hire paperwork below.
*Informational items are for student disclosure purposes only and do not need to be returned to the FA Office.
**Sign in sheet is provided as an example and is not required to be used for tracking hours worked. Another tracking method may be used in lieu of this sheet as long as the tracking includes a way for the student to indicates start and end times for hours worked.
Review new hire paperwork, including identity documents if applicable, for completeness, then submit all items via email to Kimberly Reed, kreed@yccd.edu.
Kimberly will review new hire paperwork, determine student eligibility for FWS participation, update student FA record/file, and notify the student and FWS Supervisor regarding eligibility determination.
- If student is eligible to begin FWS participation, an eligibility determination notice to include FWS award amounts applicable to semester terms per employment confirmation and begin date for FWS employment will be sent via email to the FWS student and supervisor.
- If student is NOT eligible to begin FWS participation, an eligibility determination notice to include a detailed explanation for denial will be sent via email to the FWS student and supervisor.
Kimberly will forward FWS-eligible new hire paperwork to Human Resources (HR) for processing.
- If paperwork is received in HR by monthly paperwork processing deadlines, the student and supervisor will be able to enter and approve, respectively, FWS hours worked in WebAdvisor.
- If paperwork is NOT received in HR by monthly paperwork processing deadlines, the student and supervisor must complete a paper timesheet for the initial month of FWS participation. Future FWS hours worked can be added in WebAdvisor.