Welcome, Federal Work Study Supervisors!
Thank you for joining us for the Supervisor meeting this month! Hopefully the session was informative. Please provide feedback to let us know how we may improve your experience as a FWS Supervisor!2021-2022 FWS Program Updates
- Due to FA Office staffing changes, please direct future FWS program inquiries and follow up to Kimberly Reed, Director of Financial Aid, kreed@yccd.edu.
- 2021-2022 FWS Job Listing is posted on WCC FA website and also on the Career Center College Center Network site. Please review your job listing to ensure the supervisor contact information and job details are accurate based on your request and position needs.
- The presentation provided at the FWS Supervisor Session held in early August is available below for your reference. Reach out to the FA Office with questions regarding hiring student employees in the FWS program.
- Also check out FWS program participant responsibilities
- FWS program promotional flyers are available for your use:
- FWS - now hiring! (detailed version)
- FWS - now hiring! (general version)
2021-2022 FWS Student Hiring Process
Click step for details
Interview interested students and select your potential student hire(s).
NOTE: If you'd like to confirm a student's eligibility for participation in the FWS program, send an email inquiry to kreed@yccd.edu including the student name, student ID, and terms of employment (i.e. fall, spring). This is not required, but may save time selecting an FWS-eligible student.
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- FWS Time Cards Via the Web for Employees*
- FWS Student Sign In Sheet**
- FWS Acknowledgement Of Obligation and Responsibility
- FWS Student Handbook*
- FWS Student Interest Form
- HR - Employment Confirmation Student
- HR - DE-4
- HR - W-4 2021
- HR - I-9 Employment Authorization
- HR - Student Employment Application
- HR- YCCD Marketplace Coverage Options
- HR - CalPERS Notice of Exclusion
- HR - Demographic Form
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*Informational items are for student disclosure purposes only and do not need to be returned to the FA Office.
**Sign in sheet is provided as an example and is not required to be used for tracking hours worked. Another tracking method may be used in lieu of this sheet as long as the tracking includes a way for the student to indicates start and end times for hours worked.
Review new hire paperwork, including identity documents if applicable, for completeness, then submit all items via email to Kimberly Reed, kreed@yccd.edu.
Kimberly will review new hire paperwork, determine student eligibility for FWS participation, update student FA record/file, and notify the student and FWS Supervisor regarding eligibility determination.
- If student is eligible to begin FWS participation, an eligibility determination notice to include FWS award amounts applicable to semester terms per employment confirmation and begin date for FWS employment will be sent via email to the FWS student and supervisor.
- If student is NOT eligible to begin FWS participation, an eligibility determination notice to include a detailed explanation for denial will be sent via email to the FWS student and supervisor.
Kimberly will forward FWS-eligible new hire paperwork to Human Resources (HR) for processing.
- If paperwork is received in HR by monthly paperwork processing deadlines, the student and supervisor will be able to enter and approve, respectively, FWS hours worked in WebAdvisor.
- If paperwork is NOT received in HR by monthly paperwork processing deadlines, the student and supervisor must complete a paper timesheet for the initial month of FWS participation. Future FWS hours worked can be added in WebAdvisor.