Within 24 hours of submitting your application to Woodland Community College, you will receive a welcome email with: your YCCD Student ID Number, Password, and Claim Code to log in.

If you can’t remember your ID, you can look it up on the District ID Lookup page.

Read more about how to log in and claim your account with your Student ID Number and Password.

Your confirmation email should be delivered within 24 hours.

• We send your confirmation email to the same email address you used to complete your application on CCCApply.
• If you are checking your personal email, be sure to also check your junk or spam folders in case our email didn’t make it directly to your inbox.
• Applications without Social Security Numbers will not download to the database and are manually processed by a technician. Contact Admissions & Records if your application needs to be manually processed.

Please contact Admissions & Records and we can assist you!

You can request to Audit a class by submitting the Audit Application form to Admissions & Records. All requirements on the form must be met before your request will be processed. Once a class has been changed to “Audit” it cannot be changed back to “Graded.”

Students can audit a course if they fall under one of the following guidelines adopted by the Yuba Community College District as outlined by Title V Education Code section 76370.

• Students auditing a course must be eligible for admission to the College as regularly enrolled students.
• Students enrolling for credit will have priority in all credit classes. Auditing will be permitted only at the conclusion of the late registration period.
• Auditors will complete an Auditor Application Form, which must be signed by the appropriate instructor. Faculty members instructing audit eligible courses have the right to refuse auditors.
• The completed Audit Application Form must be filed with the Admissions & Records Office.
• A nonrefundable audit fee of $15 per unit will be payable at the time of enrollment by the auditor.
• Auditors will not be charged the regular Enrollment Fee which is paid for credit enrollment, and the Nonresident Tuition Fee will not apply.
• Course costs will be charged to auditors where appropriate.
• Auditors must meet course prerequisites.
• Auditors must purchase parking permits.
• No transcript of record will be maintained for audited classes.
• Auditors will not be counted in enrollment-based decisions about maintaining or canceling classes.
• No transfer from audit to credit status or the reverse will be permitted.
• Audited classes do not count toward units for any purpose, e.g., financial aid, veteran’s benefits, full-time student status.

Your counselor will help you navigate the right classes to take, but if you are choosing courses on your own, you may find some courses suggest or require you to have successfully completed certain requirements before registering.

• Prerequisite—Defined as a course requirement that a student must meet in order to demonstrate current readiness for enrollment in a course or education program.
• Corequisite—Is a course that a student is required to take in the same semester as another course, i.e., Biology 15 requires a lab such as Biology 15L.
• Advisory or Recommended Preparation—Is a condition of enrollment that a student is advised, but not required, to meet before, or in conjunction with, enrollment in a course, or educational program.

These recommendations exist because we want to make sure you’re fully prepared for the material being taught, which we hope gives you the greatest chance for academic success.

Also, State regulations mandate that students have met the prerequisite for any course in which they are enrolled. Documentation must be on file (placement examination, college/high school transcripts, etc.) verifying completion of English and Mathematic prerequisites.

You can complete the Requisite Equivalency Verification Form and return it with the documentation to the Admissions & Records Office for processing. You can also complete this form and return it to your counselor during a counseling appointment.

You may challenge a prerequisite if you can show that grounds exist for one under the following conditions:

• Prerequisite course is not available
• Prerequisite has not been validated
• Student has the knowledge or ability to succeed in the course without meeting the prerequisite; or
• Student believes the prerequisite is discriminatory or is being applied in a discriminatory manner.

Students who wish to challenge a prerequisite should consult a Counselor.

The California Community Colleges Board of Governors passed regulations in 2012 to limit the amount of times a student can enroll in a course. Students are limited to the amount of times you can enroll in one type of course.

For example, if you are enrolled in English 51 and you receive a substandard grade (D, F, NC or NP) or a Withdrawal (W) the first time you take it,
you will be allowed to enroll in the course again. If you receive a substandard grade (D, F, NC or NP) or a Withdrawal (W) the second time you take it,
you will be allowed to enroll in the course only one more time. The third time you enroll in the course will be the last time you will be able to enroll in the course.

Woodland Community College and Yuba College can only forgive 2 grades when you repeat a course. The last grade stands in your GPA. (Please note: a Withdrawal does not give forgiveness to a substandard grade.)

For questions or help with the changes to course repeats or withdrawals, please meet with a college Counselor at your campus.

No. You can attempt to place yourself back on the waitlist, if there is room, but there is no guarantee you will be able to get on the waitlist again.

If you are still on the waitlist on the first day of class, attend the first day of class and ask the instructor if they are allowing additional students to add the class. Email the instructor if the course is an online course. Instructors will add students based on the waitlist position if seats are available.

Once you are moved into the class from the waitlist, you will be notified that you are enrolled and that you can pay your fees.

If you do not want the class, you can go to Self-Service and drop it from your schedule; however, please keep in mind that you cannot be placed back in your previous position on the waitlist.

Be sure:

• to regularly check your YCCD student email (@go.yccd.edu) account for important notifications.
• you do not have any holds from a previous term.
• the class is not one you have taken previously.
• you have met all the course prerequisites by submitting transcripts/requisite equivalency prior to the start of the registration period.
• the class does not conflict with other classes on your schedule.
• you will not be enrolled in more than 18 units if you are moved into the class.

You may register only if space is available. If there is a waitlist you will go to the end of the list.

Satisfactory Academic Progress (SAP) is a set of academic standards you must meet to keep your financial aid. It usually means maintaining a minimum GPA, successfully completing enough of your classes, and finishing your program within a certain time frame. Woodland Community College checks your SAP each term to make sure you’re staying on track.

The California Community Colleges Board of Governors passed regulations in 2012 to limit the amount of times a student can enroll in a course. Students are limited to the amount of times you can enroll in one type of course.

For example, if you are enrolled in English 51 and you receive a substandard grade (D, F, NC or NP) or a Withdrawal (W) the first time you take it,
you will be allowed to enroll in the course again. If you receive a substandard grade (D, F, NC or NP) or a Withdrawal (W) the second time you take it,
you will be allowed to enroll in the course only one more time. The third time you enroll in the course will be the last time you will be able to enroll in the course.

Woodland Community College and Yuba College can only forgive 2 grades when you repeat a course. The last grade stands in your GPA. (Please note: a Withdrawal does not give forgiveness to a substandard grade.)

For questions or help with the changes to course repeats or withdrawals, please meet with a college Counselor at your campus.

If you are dropping a course, be sure you have officially dropped the course by the refund deadline date for your class.

Once you have a balance to be refunded, you can request a refund in Self-Service:

1. Click “Student Resources”
2. Then click “Request Refunds”
3. Then follow the prompts to request a refund.

You can contact Admissions & Records if no refund amount is listed but you believe you are entitled to a refund. There is a $10 processing fee for refunds.

If you paid your balance by credit card, and the card is still valid, you can expect to receive your refund within 5-10 business days.

If you paid by credit card, the refund amount will be credited back to the card used to make a payment. If the credit card is invalid or expired at the time you request your refund, a check will be mailed instead.

If you paid by check or cash, a check will be mailed. It can take anywhere from 2-3 weeks to receive a check in the mail from the College.

Refunds are issued when your financial aid exceeds your tuition and fees. After aid is disbursed, any leftover amount is refunded to you—usually through BankMobile or direct deposit. Make sure your financial aid file is complete and your BankMobile preferences are set up. Visit the Financial Aid Office for help if you’re unsure.

Yes, we evaluate your DD-214 for potential college credit. Bring a copy to the Veterans Resource Center.

Each CPL eligibility type will have different methods of assessment. These methods include:

• Military Service Credit (military transcripts)
• Credit by Examination
• Portfolio Review (not available for all disciplines)
• Industry Certification/Accreditation or License
• Life Experience Credit
• College Level Examination Program (CLEP) and Advanced Placement (AP), and International  Baccalaureate (IB) exam scores.

Students who can provide proof of industry credentials and certifications, graduation from service academies, military training, or can demonstrate relevant work knowledge through a portfolio review or exam may qualify for Credit for Prior Learning.

For students interested in CPL, complete Step 1 of the YCCD Credit for Prior Learning Petition and submit it to Admissions and Records.

There are currently no fees associated with requesting Credit for Prior Learning.

Your instructors are responsible for assigning grades based on your performance in each course. Letter grades like A, B, C, D, and F each come with grade points that affect your GPA—A is the highest, and F means you didn’t pass.

Here’s a quick breakdown:

• A = 4 points — Excellent
• B = 3 points — Good
• C = 2 points — Satisfactory
• D = 1 point — Passing, but less than satisfactory
• F = 0 points — Failing

There are also other marks that don’t count toward your GPA:

• P = Pass (you earned a C or better)
• NP = No Pass (you earned a D or F)
• W = Withdrawal (you dropped the class after the refund deadline)
• I = Incomplete (you still need to finish part of the course)
• IP = In Progress (used for classes that span more than one term)
• In Progress = Report Delayed

Since Fall 2009, Woodland Community College uses P/NP instead of the old CR (Credit) / NC (No Credit) system—but any CR/NC grades from before then still appear on transcripts.

Need help understanding your grades or GPA? Reach out to Counseling or Admissions—they’re happy to help.

Grades are due three working days after the last day of classes. After receiving at least 90% of the grades, the Admissions & Records Office will process the grades and post them to students’ transcripts. This process can take up to four weeks. Students can view their grades through Self-Service. Report cards are not mailed.

Unofficial Transcripts: Free, viewable in Self-Service, useful for checking grades, course history, or some applications. Printed on plain paper, no seal/signature, not legal.

Official Transcripts: Include seal, signature, and issue date. Delivered in sealed envelopes or secure electronic PDFs. Used for transfer schools, graduate programs, jobs, or scholarships.

Unofficial Transcripts: Free, viewable in Self-Service, useful for checking grades, course history, or some applications. Printed on plain paper, no seal/signature, not legal.

Official Transcripts: Include seal, signature, and issue date. Delivered in sealed envelopes or secure electronic PDFs. Used for transfer schools, graduate programs, jobs, or scholarships.

Unofficial transcripts are always free and can be viewed in Self-Service.

To order official transcripts from Woodland Community College, you can either come in person with a photo ID or request a transcript online.

• The first 2 transcripts are free.
• Each additional transcript is $5.00 per copy.
• Rush service (same-day in-person pickup): $10.00 per copy. This is charged separately, even if it’s one of your free transcripts.
• Online orders include a $2.90 processing fee per order, in addition to transcript costs.
• Payment methods include Visa, MasterCard, Discover, American Express, check, or money order.

You can access your unofficial transcript through Self-Service.

If you no longer have access to your YCCD account, you can email a request to wccadmissionsinfo@yccd.edu. Please include a photo ID with your request.

If you have a hold on your account you will not be able to access your transcripts. Contact Admissions and Records for assistance with resolving holds.

Secure electronic PDF transcripts can only be ordered online through the National Student Clearinghouse.

When placing your order:

• Select the college, university, or organization as the recipient.
• Do not have the PDF sent to yourself to forward later. Most institutions will not accept forwarded copies.
• The email and secure transcript must come directly from Woodland Community College for it to remain official.

Always confirm with the receiving school or employer that they accept secure electronic transcripts before ordering.

Contact the National Student Clearinghouse for degree and past attendance verifications. For current enrollment, transcript requests, or residency questions, contact WCC Admissions & Records.

You can reach the National Student Clearinghouse directly:

• Phone: (703) 742-4200
• Fax: (703) 742-4239
• Email: service@studentclearinghouse.org
• Mailing Address:
  National Student Clearinghouse
  2300 Dulles Station Boulevard, Suite 300
  Herndon, VA 20171

For online services, visit studentclearinghouse.org.

The Graduation petition screen in Self-Service only shows the programs currently active in your student record.

If your intended major or program is not listed, you’ll need to update your personal information by submitting a Student Records Change Request Form with the correct major.

Once the form is processed, you’ll be able to petition for graduation under the updated program.

Students will receive a letter stating the preliminary evaluation of their graduation petition approximately three weeks after the deadline to petition for graduation.

Tuition rates are based on Residency, which is determined by several factors. If you think your residency status is incorrect, contact Admissions & Records to review your individual circumstances.

If you’ve been flagged as a non-resident and charged out-of-state tuition but believe you qualify for in-state residency, you’ll need to submit a Residency Reclassification request.

Here’s how to start:

• Contact Admissions & Records to review your current residency status

• Gather documents that show you’ve lived in California for at least one year and one day before the start of the term (such as a CA ID, lease agreement, pay stubs, utility bills, etc.)

• Complete the Residency Reclassification form and submit your supporting documents by the published deadline

If you’re undocumented or meet AB 540 or SB 68 criteria, you may qualify for in-state tuition through a separate process. Ask about the California Nonresident Tuition Exemption form.

Woodland Community College school officials are legally required to keep immigration status confidential, so students can seek help without worry.

When applying for state financial aid, the California Student Aid Commission has strict security and confidentiality policies and procedures in place to protect the integrity and confidentiality of student records.

The California Student Aid Commission has not now, or in the past, shared any information which would indicate a student’s immigration status, either documented or undocumented.

The California Student Aid Commission also adheres to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), a Federal law that protects the privacy of student education records.

Assembly Bill 540 (AB 540) allows qualifying undocumented students to pay resident instead of non-resident tuition fees at California public colleges. To qualify, you must have attended high school in California for 3+ years, graduated from a California high school or equivalent, and filed an affidavit stating you’ll apply for legal status when eligible. This can save you thousands in tuition costs.

The California Dream Act (Assembly Bills 130 & 131 passed in 2011) enables eligible undocumented students to receive state-funded financial aid including Cal Grants, university grants, community college fee waivers, and work-study programs. It’s strictly for financial aid purposes and has nothing to do with immigration status or pathway to citizenship. You apply through the CADAA application.

If you’re undocumented, a Dreamer, or a non-citizen who meets AB 540 requirements, you can still get help paying for college—even if you’re not eligible for federal aid.

Undocumented students may qualify for:

• EOPS, CARE, and CalWORKs programs – for students with additional financial or educational needs
• Woodland Community College Foundation scholarships – open to all students, including undocumented
• Woodland Community College Promise Program – may cover fees and support services for first-time students
• California College Promise Grant (formerly the BOG Fee Waiver) – helps cover tuition fees
• Cal Grants – state-funded grants for eligible students
• Chafee Grant – for current or former foster youth
• Student Success Completion Grant – for full-time students with a Cal Grant
• California Dream Act Service Incentive Grant (DSIG) – for students who volunteer in their community
• Outside scholarships – including many listed on ImmigrantsRising.org that don’t require a Social Security number or U.S. citizenship

To access most of these resources, you’ll need to fill out the California Dream Act Application (CADAA) instead of the FAFSA.

If you’re not sure where to start, contact the Financial Aid Office or find support staff in our Guide for Undocumented Students & Dreamers—we’re here to help and your information will remain confidential.

Woodland Community College school officials are legally required to keep immigration status confidential, so students can seek help without worry.

When applying for state financial aid, the California Student Aid Commission has strict security and confidentiality policies and procedures in place to protect the integrity and confidentiality of student records.

The California Student Aid Commission has not now, or in the past, shared any information which would indicate a student’s immigration status, either documented or undocumented.

The California Student Aid Commission also adheres to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99), a Federal law that protects the privacy of student education records.

If you paid your balance by credit card, and the card is still valid, you can expect to receive your refund within 5-10 business days.

If you paid by credit card, the refund amount will be credited back to the card used to make a payment. If the credit card is invalid or expired at the time you request your refund, a check will be mailed instead.

If you paid by check or cash, a check will be mailed. It can take anywhere from 2-3 weeks to receive a check in the mail from the College.

FERPA stands for the Family Educational Rights and Privacy Act of 1974. It’s a federal law that protects the privacy of student education records. It limits who can access your records, what can be shared, and how your information can be used.

At Woodland Community College, we follow FERPA closely. That means we do not share your education records with anyone—including your parents—without your written permission, regardless of your age.

FERPA gives students rights over their education records, including:

• The right to view your records
• The right to request corrections if you believe something is wrong
  The right to control who sees your records

The only exception is for “Directory Information,” which may be shared without written consent—but even this is limited at Woodland Community College.