FWS Supervisor Resources

1. Students browse jobs on the WCC Job Listing and contact the supervisor if interested (students can work up to 20 hours per week on campus)
2. Supervisor interviews interested student(s)
3. Supervisor chooses the student to hire and may reach out to verify FWS eligibility with the Financial Aid Office - email WCCFinancialAid@yccd.edu and include the student's name, ID, and semester interested

1. Supervisor completes the required new hire forms with the selected student (forms are accessible below)
2. Supervisor submits complete forms to the Financial Aid Office - accepted in-person in the 700 building or via email to WCCFinancialAid@yccd.edu
3. Financial Aid Office determines FWS eligibility, awards FWS, and communicates the decision to HR, the supervisor, and the student:
   • HR: hiring forms are submitted electronically from Financial Aid (employment confirmation must have FA approval)
   • Supervisor: an email is sent to the supervisor sharing FWS eligibility and award information
   • Student: an email is sent to the student sharing the eligibility decision and FWS award amounts

New FWS students - all new hire forms are required

Items are available for download by clicking the form title below.

• • • HR - Student Employment Confirmation - department budget code required
    • FWS Acknowledgement Of Obligation and Responsibility
    • FWS Student Request Form
    • HR - CalPERS Notice of Exclusion
    • HR - Demographic Form
    • HR - I-9 Employment Authorization - student identity documents required, i.e. passport, social security card, state-issued ID, etc.
    • HR - Student Employment Application
    • HR - DE-4
    • HR - W-4
    • HR- YCCD Marketplace Coverage Options

Returning FWS students - new hire forms

Items are available for download by clicking the form title below.

• • • HR - Student Employment Confirmation - department budget code required
    • FWS Acknowledgement Of Obligation and Responsibility
    • FWS Student Request Form

Additional FWS student resources

Provide and review with FWS student participants. Download by clicking links below.

• • • FWS Student Sign In Sheet - helps students keep track of earnings by using hours worked, this is meant to assist student with completing Time Entry in Self Service
    • FWS Student Handbook - resource for student participation in the FWS program

This step assumes the student is eligible for an FWS award. If not eligible, the student's financial aid award information will not be updated.

1. FWS award is updated and accessible on Self Service Financial Aid
2. An email notification is sent to the student with award information
3. Student begins working

Please remember to help your student employee monitor their earnings against their financial aid award amount. Earnings beyond the student's award amount will be expensed to the department budget.